DENR CARAGA Digital Document Tracking & Management System (DDTMS)

Streamlining Hierarchical Approvals, Digital Signing, and E-Archiving for DENR CARAGA Regional Documents.

The Authoritative Document Approval Flow

Every document follows a strict, auditable path ensuring accountability and compliance at every stage, from drafting to final signature.

The document is created and the Section Chief enters the draft phase, allowing for initial edits and revisions.

Section Chief

The Division Chief reviews, revises, provides feedback, and either sends the document back to SC or approves it for finalization.

Division Chief

The Section Chief finalizes and applies the first PNPKI signature, starting the critical sequence of DC to ARD to RED signatures.

SC, DC, ARD, RED

If the ARD rejects the document, it is immediately returned to the DC, who then sends it back to the SC for revision and re-signing.

ARD, DC, SC

Once the RED signs, the document is moved to the Records Unit for official logging, releasing, E-archiving, and QR code generation for tracking.

Records Unit

Divisions Receiving and Releasing – to disseminate digitally signed documents through official email.

Divisions

Integrate official government digital certificates for non-repudiable and legally binding document signatures across all signing stages.

Maintain a complete history of every version, edit, comment, and action taken, ensuring full transparency and accountability.

Users can instantly see which stage their document is in and who the current owner is, eliminating communication delays.