Privacy Policy for DDTMS DENR CARAGA
Last Updated: April 4, 2026
This Privacy Policy describes how the Digital Document Tracking & Management System (DDTMS) for DENR CARAGA ("we," "us," or "our") collects, uses, and discloses your information in connection with your use of our web application (the "Service").
1. Information We Collect
We collect personal information that you provide directly to us when you register for an account. This information includes:
- Full Name (First, Middle, Last, Suffix)
- Contact Information (Email Address, Contact Number)
- Professional Details (Position, Designation, Division)
- Demographic Information (Sex)
- Account Credentials (Hashed Password)
2. How We Use Your Information
We use the information we collect for the following purposes:
- To create, maintain, and secure your account.
- To verify your identity and send account verification links or password reset links.
- To enable your participation in the document tracking workflow (e.g., identifying you as an initiator, reviewer, or signatory).
- To maintain an audit trail of document actions.
- To communicate with you about service updates or security alerts.
3. Data Security
We implement appropriate technical and organizational measures to protect your personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. Your password is stored in a hashed format, meaning we cannot see or retrieve your actual password.
4. Data Retention
We will retain your personal information for as long as your account is active or as needed to provide you with the Service and to comply with our legal obligations (e.g., retaining audit logs for official documents).
5. Your Rights
As a user, you have the right to access, update, or correct your personal information through your account profile page. You also have the right to request the deletion of your account, subject to legal and official retention requirements.
6. Agreement
By checking "I agree" on the registration page, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy and consent to the collection and use of your information as described herein.